I should warn you, I AM a librarian

Know-it-all, Tell-it-all Blog

Screenshots & Saving Documents as .PDF

You can take a “Picture” of your screen so you can paste the item into any document including email, Word, PowerPoint, etc. It can be a great way to show directions visually.

When you take a picture the computer saves a file to you desktop called “Picture 1”

Note: The Command key looks like the cloverleaf below. We geeks no longer call it the “Apple” key because the new keyboards only have the command icon. For a more in-depth history of the Command Key, I encourage you to check out this exciting and sleep-inducing link

OLD                                             NEW

Command-Shift-3 Take a picture of the screen
Command-Shift-4 Take a picture of the selection
Command-Shift-4, then press Control while selecting Take a picture of the screen, place in Clipboard
Command-Shift-4, then Spacebar Take a picture of the selected window

When sending attachments or posting to websites, you need to save in a standard format such as .pdf’s. This is most common when posting Word or powerpoint files. (for the history of “Portable Document Format” go to: http://en.wikipedia.org/wiki/Pdf

To make a PDF from any program:

  1. • press Command-P (for print)
  2. • don’t send it to a printer…
  3. • choose “Save as PDF…” from the PDF button on the bottom left of the print dialog box
  4. • name it – get rid of anything after the dot except for “pdf”
  5. • save it where you want
  6. • send it where you want
File--> Print
File–> Print
Choose "Save as PDF..."
Choose “Save as PDF…”
Rename if neccessary, add .pdf
Rename if neccessary, add .pdf

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